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Getting your POS to work with USA Tax


ROBOTILL (the International Point of Sale System) by default will use VAT and display prices including tax as this is how most countries work. Some countries however (like the USA) have other requirements. In this article I will show how easy it is in ROBOTILL to change your tax set-up to work for a country like the USA.



Basically what we want to achieve is for our receipts (till slips) to look something like the image above.

  • Each item on the slip should display the amount excluding sales tax instead of the amount including sales tax (the default in ROBOTILL).
  • As each item does not show the amount with tax, we want to indicate which items will be taxed. In the sample above we added a 'F' for tax free and a 'T' for taxable after each item (the default print setup does not have this column).
  • We then also want to display the total without tax and then the total amount of tax (instead of giving a tax break down after the total including tax is displayed like the default in ROBOTILL).
To achieve this do the following:

In ROBOTILL Manager go to Setup > 'System Configuration' and select 'Sales Tax' under 'General Configuration'.


Select the option to print and display items excluding tax. Click on Manage Tax Items and add a tax item according to the tax requirements of your state or country. 
You can then also add a tax print character that can be printed next to each item on the till slip (example 'T' for taxable).

To change the receipt (till slip) go to Setup > 'Print Layout and Design' and select the form (till slip) you need to change.


Remove the default 'Items and prices' as well as the 'tax detail'. Use table items to display 'items and prices' so that you can add the additional 'Tax Character' to each item. 
You can also replace the 'tax detail' with 'Total Tax'.

Of course, the Americans want to be different with everything so you will also need to change the default metric system. This can easily be done in ROBOTILL Manager > Setup > System Configuration > Retail Specific > 'Measurement Units'.

For more information see:

The Free Edition of ROBOTILL can be downloaded from the ROBOTILL Website.



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