Friday, 2 December 2016

Keeping track of Stock - Potato Example

ROBOTILL allows you to keep track of stock on hand, including ingredients. For this example we will look at how a shop can keep track of the amount of potatoes that was used.

1) Create an Ingredients Category

To avoid all the ingredients popping up in the Point of Sale module when a cashier/waiter is busy selecting products, create a separate category for ingredients.


Check the box 'Hide in POS Modules'.

2) Add the Ingredients as Products


Lets say the shop receive the potatoes in 7 KG bags, then we add a product called 'Potatoes 7 kg'. Remember to select the 'Ingredients' category to prevent this item from showing up at the till.

3) Add the items that you want to sell

Lets say a 'Small Chips' use 560g of potatoes. 
That means from one 7 kg bag it will use 0.08 potatoes (560 / 7000 = 0.08 ).
So when we create our 'Small Chips' item, we add potatoes as a sub item and change the number to 0.08.


In the same way we can add other items. For example a Large Chips that will use 1 kg potatoes, will be 0.14.

4) Receive your Stock

Lets say we then receive 2 bags of 7KG potatoes


We go to stock receiving, select 7kg potatoes and enter 2 for quantity received.


Our stock on hand will now be updated to show how much potatoes we have in store and how much we can make with the available stock.

5) Sell


Lets say you then sell 1 large chips (1kg potatoes) and 3 small chips (560g x 3), the system will then calculate how much potatoes should be left.


You will then have 1.62 bags of potatoes left.

Accept EFT, paypal and other payments for account payments.

ROBOTILL Version 5.42 has been released. Account payments now also support the customized payment option that was available in standard sales for some time.

The ROBOTILL Point of Sale System allows you to set up a customized payment option (in addition to cash, credit/debit cards, and account payments). This can be used for EFT (online bank transfers), paypal, bitcoin etc.

For more information on how this works, see Payment Options in the help file.

In previous versions this customized payment option was only available for normal sales and not for account payments. In version 5.42 that was just released, this payment option is also now available when account payments is done.

Customer accounts with customer statements and reports are available in both the Retail Point of Sale System and the Restaurant Point of Sale system of ROBOTILL.


Tuesday, 22 November 2016

Easy customization of POS till slips


ROBOTILL has a unique custom build tool that allows you to easily customize all your till slips using a 'drag and drop' feature.

The Print Design Tool in ROBOTILL has been improved in version 5.41 that was just released (available for download from http://www.robotill.com)

All the print slips are now listed in one place with the new 'Print Form Selection Screen'.


The selection screen also tells you what each form (print slip) is used for so that you can make sure you are working on the correct layout.

The design screen itself has also been improved to make it easier to change the way your till slips look. For more information see the Print Design section in the Online Point of Sale Help File.

Monday, 7 November 2016

ROBOTILL Version 5.4 Released

Version 5.40 of the ROBOTILL Point of Sale Software is now available and can be downloaded from the ROBOTILL Website (www.robotill.com).

The following is new in Version 5.40:
Sale Orders was added

The Lay-By (Lay Bye) section in ROBOTILL was improved to also cater for 'Sale Orders'. You can now use 'Lay-By / Sale Orders' for any sale that requires a deposit and one or more additional payments.


Examples that you can use this for would include:
  • Lay-By's (Lay Byes).
  • A sale that required a deposit before an item is ordered or manufactured.
  • To order an item for a customer with or without a deposit.
With the start of each sale contract (can be Lay-By or Sale Order), two slips are printed:
  1. Slip for the customer.
  2. Internal slip that can be attached to the goods (for lay-by) or given to the manufacturing / ordering department (for a Sale Order).
Both slips can be customized for any requirement. For more information on how to use Lay-bye and Order Slips see the help file

Custom Functions / Menu Improved

It was possible to add custom functions and give it the names you wanted, but you can now also give internal POS functions any name you want. This can be used to customize your menu even more.

An example would be with the new 'Lay-By / Sale Order' functions. If you will not be using Lay-By's, but you want to use Sale Orders as you manufacture custom orders, you could rename the buttons so that it makes more sense to your cashiers (see below).


Ingredients and Supplies used for Manufacturing

In the Restaurant POS module you could have hidden the 'ingredient's categories from the menu. The stock items would however still have popped up when you did a stock search. 
In version 5.4, these items are now completely hidden from both the Restaurant POS module and the Retail POS module.

Other Changes

Other changes include:
  • Quotations was improved - when converting a quote to a sale you can now search by Quote ID or customer account number.
  • Stock Sales Report was fixed (a blank page printed on every second page).
  • It is now possible to delete users. 
Download your FREE Point of Sale Edition now.

Wednesday, 28 September 2016

Why did my ROBOTILL revert back to the free edition?

If your ROBOTILL Full Edition just suddenly reverted back to the free edition and you did not change any hardware on your PC, then it is probably due to a major Windows update.

Microsoft releases updates all the time, but every now and then they release a major update like the Windows 10 Anniversary Update that was just released. These updates are done automatically. The usual updates will not cause the ROBOTILL license to revert back to the free edition, but a major update might. A major update can change the operating system serial number. This number is used as part of the ROBOTILL licensing system.

Your ROBOTILL registration number is a number consisting of 4 groups of 4 digit numbers. With a major Windows update, one of the number groups would have changed.  To get the new number, simply click on 'Upgrade Now' when asked if you want to upgrade to the full edition.




All you need to do is just email ROBOTILL Support your new ROBOTILL registration number. ROBOTILL will email you new keys to get your Full Edition back.

We have plans to change the licensing system so that it will not be affected by Windows Updates and to make the process of registration easier.



Monday, 19 September 2016

ROBOTILL Versoin 5.32.3

ROBOTILL Version 5.32.3 is available for download. The following has changed:


  • It is now no longer possible to close a drawer (shift) if there are open sales. 
  • The 'Reprint Last Slip' has been included in the 'Reprint Slip' security check. You can now choose if you want to allow a cashier to reprint a last slip or if a supervisor should be called. The reason for this is that some electronic cash drawers always open when a slip is printed and not only when the open command is send from the POS system. 
  • When you deleted products, it caused problems in one of the reports. This has now been fixed.
Remember that all upgrades are free. To upgrade to a new version follow these instructions.

To check your version number, open any ROBOTILL application and click on Help > About.
To see what is the latest version go to the ROBOTILL Download page, the version number is on top of the page.
To see what has changed, have a look at the ROBOTILL Blog, but remember that we don't always publish an article about small fixes and changes. 

Friday, 26 August 2016

Barcode Number Generator


ROBOTILL Version 5.31 is now available for download. The new version now comes with a Barcode Number Generator.

In the past, finding barcode numbers for products that didn't come with their own barcodes (UPC - Universal Product Code) was a bit of a mission. Each number needs to follow certain guidelines and also needed a checksum digit that needs to be calculated. Products that don't have barcodes will usually be locally produced products from small vendors.

ROBOTILL will now generate EAN-13 barcode numbers with the click of a button (also in bulk if needed). With ROBOTILL you can also print your own barcode labels for products or product shelves.

For more information on barcode number generation see the online help.

Important Update!
This upgrade is recommended to all customers as version 5.31 also contain a fix. In previous versions when you deleted products, it might have affected some of the historic reports.

Remember, all upgrades are free to all customers including users of the ROBOTILL Point of Sale Free Edition. You can download from the ROBOTILL Website.