Sunday, 15 January 2017

POS Product Cost

ROBOTILL Version 5.45 was released and is available for download.

Product Costs (Unit Cost - the cost to your company for manufacturing or purchasing) can now automatically be calculated when you are using compound items.


There are two different calculations:

1) Applying compound cost to sub items
Applying compound cost to sub items. If you receive stock as a compound item (example a box of 24 cans), then the cost for individual cans will be calculated and applied to the sub item (the can).

2) Applying sub item cost to a compound item
If you have a complex compound item like a breakfast that has multiple sub items (2 slices of toast, 2 eggs, etc), then the cost of the breakfast will automatically be calculated.

You can also choose to let ROBOTILL automatically adjust compound item cost prices if a sub item cost price changed. For example, if you have various items that uses a slice of cheese as a sub item, and the cost of a slice of cheese changes, then ROBOTILL will automatically recalculate all the items that uses a slice of cheese.

See Product Cost in the Online Help for more information.

This feature isalso available in the FREE Point of Sale Edition of ROBOTILL.

Other changes in version 5.45:
  • Barcodes of deleted stock items are now freed up and can be used again.
  • Minimum stock level fix (check used a '<=' check instead of a '<' check).
  • If a cashier logged into two different computers at the same time and voided a sale that was open on both computers it caused problems - this is now fixed.






Thursday, 8 December 2016

Customer Pole Display


ROBOTILL now supports Customer Pole Displays!

The reason we waited so long before we included Pole Display support is that initially we decided to rather support the additional monitor customer display. These displays are becoming popular as they can also be used to display images and other information to the customer (like specials and adverts). We are still planning on including this feature and hope to release it early 2017.

We have however decided to now release a version that support the traditional Pole Displays ... after some pressure from our customers :)
The new version that supports the pole display can be downloaded from the ROBOTILL website.

The Pole Display support is available for the Retail Point of Sale Module and the Restaurant Point of Sale Module.

For information on how to set this up see the Pole Display Help page.


Friday, 2 December 2016

Keeping track of Stock - Potato Example

ROBOTILL allows you to keep track of stock on hand, including ingredients. For this example we will look at how a shop can keep track of the amount of potatoes that was used.

1) Create an Ingredients Category

To avoid all the ingredients popping up in the Point of Sale module when a cashier/waiter is busy selecting products, create a separate category for ingredients.


Check the box 'Hide in POS Modules'.

2) Add the Ingredients as Products


Lets say the shop receive the potatoes in 7 KG bags, then we add a product called 'Potatoes 7 kg'. Remember to select the 'Ingredients' category to prevent this item from showing up at the till.

3) Add the items that you want to sell

Lets say a 'Small Chips' use 560g of potatoes. 
That means from one 7 kg bag it will use 0.08 potatoes (560 / 7000 = 0.08 ).
So when we create our 'Small Chips' item, we add potatoes as a sub item and change the number to 0.08.


In the same way we can add other items. For example a Large Chips that will use 1 kg potatoes, will be 0.14.

4) Receive your Stock

Lets say we then receive 2 bags of 7KG potatoes


We go to stock receiving, select 7kg potatoes and enter 2 for quantity received.


Our stock on hand will now be updated to show how much potatoes we have in store and how much we can make with the available stock.

5) Sell


Lets say you then sell 1 large chips (1kg potatoes) and 3 small chips (560g x 3), the system will then calculate how much potatoes should be left.


You will then have 1.62 bags of potatoes left.

Accept EFT, paypal and other payments for account payments.

ROBOTILL Version 5.42 has been released. Account payments now also support the customized payment option that was available in standard sales for some time.

The ROBOTILL Point of Sale System allows you to set up a customized payment option (in addition to cash, credit/debit cards, and account payments). This can be used for EFT (online bank transfers), paypal, bitcoin etc.

For more information on how this works, see Payment Options in the help file.

In previous versions this customized payment option was only available for normal sales and not for account payments. In version 5.42 that was just released, this payment option is also now available when account payments is done.

Customer accounts with customer statements and reports are available in both the Retail Point of Sale System and the Restaurant Point of Sale system of ROBOTILL.


Tuesday, 22 November 2016

Easy customization of POS till slips


ROBOTILL has a unique custom build tool that allows you to easily customize all your till slips using a 'drag and drop' feature.

The Print Design Tool in ROBOTILL has been improved in version 5.41 that was just released (available for download from http://www.robotill.com)

All the print slips are now listed in one place with the new 'Print Form Selection Screen'.


The selection screen also tells you what each form (print slip) is used for so that you can make sure you are working on the correct layout.

The design screen itself has also been improved to make it easier to change the way your till slips look. For more information see the Print Design section in the Online Point of Sale Help File.

Monday, 7 November 2016

ROBOTILL Version 5.4 Released

Version 5.40 of the ROBOTILL Point of Sale Software is now available and can be downloaded from the ROBOTILL Website (www.robotill.com).

The following is new in Version 5.40:
Sale Orders was added

The Lay-By (Lay Bye) section in ROBOTILL was improved to also cater for 'Sale Orders'. You can now use 'Lay-By / Sale Orders' for any sale that requires a deposit and one or more additional payments.


Examples that you can use this for would include:
  • Lay-By's (Lay Byes).
  • A sale that required a deposit before an item is ordered or manufactured.
  • To order an item for a customer with or without a deposit.
With the start of each sale contract (can be Lay-By or Sale Order), two slips are printed:
  1. Slip for the customer.
  2. Internal slip that can be attached to the goods (for lay-by) or given to the manufacturing / ordering department (for a Sale Order).
Both slips can be customized for any requirement. For more information on how to use Lay-bye and Order Slips see the help file

Custom Functions / Menu Improved

It was possible to add custom functions and give it the names you wanted, but you can now also give internal POS functions any name you want. This can be used to customize your menu even more.

An example would be with the new 'Lay-By / Sale Order' functions. If you will not be using Lay-By's, but you want to use Sale Orders as you manufacture custom orders, you could rename the buttons so that it makes more sense to your cashiers (see below).


Ingredients and Supplies used for Manufacturing

In the Restaurant POS module you could have hidden the 'ingredient's categories from the menu. The stock items would however still have popped up when you did a stock search. 
In version 5.4, these items are now completely hidden from both the Restaurant POS module and the Retail POS module.

Other Changes

Other changes include:
  • Quotations was improved - when converting a quote to a sale you can now search by Quote ID or customer account number.
  • Stock Sales Report was fixed (a blank page printed on every second page).
  • It is now possible to delete users. 
Download your FREE Point of Sale Edition now.

Wednesday, 28 September 2016

Why did my ROBOTILL revert back to the free edition?

If your ROBOTILL Full Edition just suddenly reverted back to the free edition and you did not change any hardware on your PC, then it is probably due to a major Windows update.

Microsoft releases updates all the time, but every now and then they release a major update like the Windows 10 Anniversary Update that was just released. These updates are done automatically. The usual updates will not cause the ROBOTILL license to revert back to the free edition, but a major update might. A major update can change the operating system serial number. This number is used as part of the ROBOTILL licensing system.

Your ROBOTILL registration number is a number consisting of 4 groups of 4 digit numbers. With a major Windows update, one of the number groups would have changed.  To get the new number, simply click on 'Upgrade Now' when asked if you want to upgrade to the full edition.




All you need to do is just email ROBOTILL Support your new ROBOTILL registration number. ROBOTILL will email you new keys to get your Full Edition back.

We have plans to change the licensing system so that it will not be affected by Windows Updates and to make the process of registration easier.